hiring a bookkeeper

Xero does not provide accounting, tax, business or legal advice. You should consult your own professional advisors for advice directly relating to your business or before taking action in relation to any of the content provided. They save you time by handling all the daily financial work for you and allow you to concentrate on the running of your business. The real-time information they collect can help them offer you new insight into your business.

If you’d prefer to take some of the stress out of the hiring process, consider partnering with Bench. They ensure their team is fully trained and has the skills necessary to be your in-house virtual bookkeeper. So whatever you do, don’t rush the recruiting and hiring process. Having a bookkeeper that matches your needs will eliminate the stress and anxiety of doing this work yourself or having someone else do it who may not have the skills necessary. By providing accurate and up-to-date financial information to help steer your business, a dependable bookkeeper should make your life easier and less stressful.

Also, if you have catch-up bookkeeping for them to complete, that will be an additional, one-time project that they need to handle. We’ll show you a few things to keep in mind so you can identify which bookkeepers are the best fit for your small business. Robert Half can help the people we place securely access necessary data and applications, including virtual desktops. For workers who lack the necessary equipment at home, we can quickly provide technology tools to help them jump into action immediately. Bookkeepers have to pass the membership criteria of a professional organization before they’re allowed to join.

If you’re like most business owners, you’re not interested in recording all the details of every financial transaction yourself. When you need high-level business advice and official reports, then you need an accountant. Both professionals will be trusted with the details of your business finances so you can do what you do best — running your business.

How can you identify the best bookkeeper candidates?

If you hire an in-house bookkeeper, you must pay for all the resources they need, including their salary and employee benefits. They may contact suppliers, deal with marketing, monitor sales and respond to customer inquiries and complaints. However, doing financing tasks yourself may do more harm than good.

  1. It’s important to ask if they guarantee a certain level of quality, so the accuracy doesn’t change from person to person.
  2. They maintain and file requisite documents for taxation compliance.
  3. Evaluate the candidate’s proficiency in accounting software, such as QuickBooks, Xero, or other relevant platforms.
  4. For your business to run smoothly, ideally you need both people.
  5. They’ll also need to sign the AIPB’s Code of Ethics, and complete the exam.

Don’t let there be any uncertainty about your rights to data and the details of accessing it. Trusting an outside bookkeeper with something as important as accounting is a real leap of faith. Bookkeepers must be committed to maintaining open and honest communication channels so that clients never feel out of the loop. Make sure your bookkeeper is communicating in the style you prefer.

How will you know if a bookkeeper embraces accountability?

We look forward to adding a dedicated Bookkeeper to our team, who will not only meet the functional requirements but will also resonate with our company culture and values. Interested candidates are invited to send a resume, cover letter, and references to [Email Address]. Initial interviews will be conducted virtually, followed by a second round of in-person interviews for shortlisted candidates. In essence, a bookkeeper is more than a numbers whiz; they’re a guardian of your financial well-being. Interviewing a bookkeeper is the most important part of the vetting process, but checking their references comes in a close second.

A bookkeeper is responsible for recording daily financial transactions, updating a general ledger and preparing trial balances for perusal by accountants. They maintain and file requisite documents for taxation compliance. They monitor cash flow and produce financial reports to assist managers in taking strategic decisions.

Some cities and states have begun enacting pay transparency laws where companies must list a target salary or a salary range in the public job ad. Even if your company doesn’t have an office in one of these locations but you’re open to hiring someone remotely, you’ll need to comply with these laws. However, if you’re hiring a freelance bookkeeper, you may not have to consider such compliance laws—more often than not, these only apply when hiring an employee.

hiring a bookkeeper

It lets them share reports about the financial status of your business. If you’re interested in hiring a contract bookkeeper, consider Bench, a virtual accounting service provider. When you sign up, you’ll be paired with a dedicated bookkeeper who acts as your in-house accounting team.

What are the legal steps to hire an employee like a bookkeeper?

Evaluate the candidate’s proficiency in accounting software, such as QuickBooks, Xero, or other relevant platforms. Check their knowledge of Microsoft Excel and other software tools commonly used in bookkeeping. Look for candidates with relevant educational backgrounds, such as a degree in Accounting, Finance, or a related field. Pay attention to the candidate’s work experience, particularly if they have prior experience as a bookkeeper or in a similar financial role. Companies often throw around titles without thinking about how the job title describes the duties for that role.

By focusing on these profession-specific criteria during the interview, you can better assess the candidate’s capability to meet the unique bookkeeping needs of your business. At the core of any thriving business is a bookkeeper—a financial custodian who juggles a myriad of responsibilities. While you’re likely familiar with the essentials, let’s quickly revisit what exactly you’re seeking in this key role. One company may prefer to have a detail-oriented bookkeeper while another company may want someone strategically-minded. Most candidates will claim to be whatever style you need, but it’s worth diving deeper into the candidate’s strengths and weaknesses in order to understand his true suitability.

In fact a good bookkeeper is your partner in keeping things running smoothly within your business. There are lots of places online to find a quality freelance bookkeeper, but is a good place to start. Just look for a bookkeeper with high reviews from other customers like you.

Any bookkeeper should be eager and able to connect you with past clients. Having one on site makes it easier to exchange information and ask questions, but it also eats up office space. Establish where and when the work is performed, plus how you prefer to exchange information. Her writing has also appeared in NewsWeek and Huffington Post. To choose the right outsourcing partner, ensure you clearly outline the scope of the work required, vet their expertise and communicate clearly about your budget and their prices.

However, for a bookkeeper, I recommend you include a financial background check. Typically, it’s more expensive to hire a firm than a freelance bookkeeper, since firms have higher overhead to cover. That’s why it’s important to find a bookkeeper who knows what they’re doing. However, expertise is not only measured by years of operation, or by third-party certifications. The books of an ecommerce startup are different from the books of a dentist; try to find a bookkeeper who has worked with businesses like your own before, and has experience in your niche. This typically comes at the end of the financial year, when clients’ books need to be “closed” for tax season.

It helps you track expenses and bills, create invoices and generate basic reports, such as income statements and balance sheets. The platform is easy to use but doesn’t offer full bookkeeping features like product inventory and pre-invoice documents. You can access your account through a mobile app for on-the-go tracking.

Also, members sometimes carry professional indemnity insurance through these groups, which offers added peace of mind for you. Bookkeepers in the United States are not legally required to obtain a license, but they can participate in several voluntary certification programs. Bookkeeping practices vary between industries, so look for a track record relevant to your line of work.

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